One place for every image, video, GIF, and document you'll ever attach to a post — searchable, organized into folders, and shared across your workspace.

What Media Library is for

Every post needs media. Without a library you re-upload the same hero image six times and lose track of which versions are current. The Media Library fixes both: upload once, reuse anywhere, search when you can't remember the name.

Use it when you want to:

Upload assets to use in future posts
Find the asset you saved two months ago without scrolling through 800 files
Organize media into folders (campaigns, evergreen, product shots)
Import directly from Google Drive
Clean up old or duplicate files

Before you start

Nothing required. The library starts empty on a new workspace.

(Optional) If you use Google Drive, connect it under Workspace Settings → Integrations so you can pull files in without downloading them first.

Step 1 — Open Media Library

In the left sidebar, click 🖼️ Media.
The page opens to your library — a grid of recently uploaded assets at the top, folders on the left.
The empty state shows a big Upload button and a quick Import from Drive option.

Step 2 — Upload assets

The two ways:

Drag and drop:

Open Media Library.
Drag files from your desktop straight onto the page.
A progress bar shows per file. Large videos take longer.
Files appear in the grid as they finish uploading.

Pick from a file dialog:

Click Upload in the top-right.
Pick one or many files.
Click Open.
Same progress flow.

Supported formats:

Images: JPG, PNG, GIF, WebP, HEIC (auto-converted)
Videos: MP4, MOV, WebM (auto-transcoded for platform requirements)
Documents: PDF (for brand documents / reference, not as post media)

Single-file size limit is 500 MB.

Step 3 — Import from Google Drive

If your assets live in Drive:

Click Import → Google Drive in the top-right.
(First time only) Connect Drive in the OAuth dialog.
Pick the files you want using Drive's native picker.
Click Import.
Files copy into Aidelly's media library. Originals stay in Drive.

Step 4 — Search and filter

Once you have more than ~20 files, search beats scrolling.

Use the search bar at the top — Aidelly matches filename, alt text, tags, and (for images) AI-extracted visual descriptions.
Use the filter chips below: Images / Videos / Documents, by folder, by date added, by used-in-post status.
Sort by Newest first (default), Oldest first, Largest, Name.

Tip: for hard-to-search visual content, click a file and add alt text. Search uses it heavily.

Step 5 — Organize into folders

Folders keep things sane at scale.

Click New folder at the top of the folder list (left side).
Name it (e.g. "Spring Launch", "Product Shots 2026", "Founder Photos").
Drag files from the grid onto the folder name to move them in.
Or open a file and pick the folder from the Folder dropdown in the detail panel.

A file can only be in one folder at a time; use tags if you need cross-cutting categories.

Step 6 — Preview before using

Click any file in the grid — a detail panel slides in from the right.
Image: full preview with zoom.
Video: in-line player with scrubber.
The panel shows: filename, type, dimensions, file size, upload date, who uploaded it, folder, tags, and a "Used in N posts" count.
Click Use in post to send straight to Create Post with the file pre-attached.

Step 7 — Delete or archive

When you're done with a file:

Open the file in the detail panel.
Click Archive (hides it from the default view but preserves links from past posts).
Or click Delete (permanent; breaks any posts that referenced it).

Bulk:

Click Select in the top-right of the grid.
Tick the files to remove.
Click Archive selected or Delete selected at the bottom of the page.

Best practice: archive over delete. Old posts that reference deleted media will show broken images.

Common pitfalls

Upload failed silently. Most often the file is over the 500 MB limit. Compress before uploading.
A file imported from Drive doesn't update when I edit it in Drive. Aidelly takes a snapshot at import time. Re-import to update.
Search misses obvious matches. The match is fuzzy but not magic — try simpler keywords. Add alt text to make future searches easier.
Videos look low quality after upload. Aidelly transcodes to platform-friendly bitrates. For premium video, upload directly from Create Post which preserves the original where the platform allows.

What to do next

Use library media in Create Post
Generate new images with Image Editor — outputs auto-save to the library
Reference library files from Bulk Fill CSV rows via their URL